Computer Database Indexes

As I have mentioned in a previous entry, I have been trying for some time to have I-SS provide me with copies of all computer database indexes. Both I-SS policy and NC State law state that these indexes should be made available to anyone asking for public records. The following is the relevant section of the NC State law.

The index shall be a public record and shall include, at a minimum, the following information with respect to each database listed therein: a list of the data fields; a description of the format or record layout; information as to the frequency with which the database is updated; a list of any data fields to which public access is restricted; a description of each form in which the database can be copied or reproduced using the agency's computer facilities; and a schedule of fees for the production of copies in each available form.

Today, Wednesday, I received a letter from Dawn Creason, I-SS Public Information Officer, stating that I could stop by the Central Office and pick up a copy of all I-SS database indexes. Of course I went right over to the office to pick up the copies. What I received was not the indexes but rather a list of 12 database names and a brief description of each database. I then called Dawn and stated that what I received was not acceptable. She said that she would look into the matter and get back to me. I have not yet heard back from her. I also sent an e-mail to Dawn, Dr. Holliday, the Board members, and the school attorney in which I outlined the situation and included the State law section I have inserted above. Once again, the I-SS administration continues stonewalling my requests for public records.

This post was written by Paul Klaene.